Booths that need approving

Sell a booth by application: vendors apply, you approve, then they pay. The ones you approve are listed on your event page.

What an apply-first offer is

Most passes are a checkout: someone sees the price, pays, and they're in. A booth usually isn't. You want to know who's coming and what they're selling before any money moves — and you'd rather not find out on the day that you've put three jollof stalls in a row. An apply-first offer is a pass that works that way round: people apply, you say yes or no, and only the ones you approve go on to pay.

A booth is the usual case, but any pass can work like this, paid or free. It's set on the pass itself, so a page can have ordinary tickets that sell on the spot and a booth that needs your yes, side by side.

What you can ask for

Questions

Up to eight. A short answer, a yes or no, or a pick from a list you write. Business name and what they sell are there from the start, because the vendor list on your page reads those two.

A document

One file they have to upload — a certificate of insurance is the usual one. You can add a line about what it needs to say, like naming the venue.

Your rules

Whatever you need them to agree to: canopy size, load-in times, bring your own extension cord. They agree when they apply, and the time they agreed is kept with the application.

Where applications show up

Open the event, then Manage, then Applications. The tab is there once the event has an apply-first offer. Each row is one applicant: who they are, which offer, their answers, any document they've sent, and the two decisions that are yours.

Approve

For a paid booth, the vendor gets an email with a link to pay and 24 hours to use it — or until the event starts, if that's sooner. If they don't pay in time, the hold lapses and the spot is open again. For a free booth, they're in the moment you approve.

Decline

They get a short email saying not this time. You can note a reason, and it stays with the application.

Once an approved vendor has paid, they move to Attendees with everyone else.

Documents

If the offer asks for a document, the vendor uploads it from the same emailed link they pay from. It lands on their row in Applications marked pending, and you're told it's there.

Open it, then approve it or reject it with a note. Either way the vendor gets an email. If you reject it, they can go back to the same link and upload another.

What it takes

A PDF, JPEG or PNG, up to 10 MB.

Who can see it

You and your staff. Documents are private — they're never on the event page.

The vendor list on your page

Once a vendor is confirmed — approved and paid, or approved on a free booth — they appear in a Vendors section on your event page: their business name, what they sell, and a link to their shop on Aura if they have one. Nothing shows until the first vendor is confirmed, so an event with no vendors doesn't carry an empty heading.

Whether an offer's vendors are listed is a switch on that offer, so you can list the food stalls and keep a private arrangement off the page.

What this isn't

• There's no seat or table assignment. A booth is a booth; where it goes is between you and the vendor.
• There are no sponsorship packages. If a sponsor insists on paying by card, an apply-first booth at their price does the mechanics — the deck and the invoice are still yours.
• There's nowhere to find vendors. You can sell a booth to a vendor you already know, and approved vendors are listed on your page. There's nowhere yet to go and find one.

If you're the vendor

1. Apply from the event page. You answer the organiser's questions, agree to their rules, and leave an email. You don't need an account.
2. You get an email saying the application arrived. Nothing is charged and nothing is promised yet.
3. If you're approved, the next email has a link. For a paid booth it's where you pay, and you have 24 hours — or until the event starts, if that's sooner. A free booth is yours from that email.
4. The same link is where you upload the document, if one was asked for, and where you can see whether it's been approved or needs another go.
5. Once you've paid, your business name and what you sell are listed on the event page, with a link to your shop on Aura if you have one.

If it's a no, you get an email saying so. If you make an account later with the same email, the booth attaches to it on its own.